Northern Ascent HR Solutions Privacy Policy

Northern Ascent HR Solutions ("we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, and share information when you engage with our human resources consulting services, whether through our online platform, direct communication, or other means. We operate in compliance with applicable data protection laws and regulations.

1. Information We Collect

We collect various types of information to provide and improve our services. The specific data collected depends on your interaction with us and the services you request.

• Information you provide directly to us: This includes personal and professional details you submit when inquiring about our services, engaging us for consulting, subscribing to newsletters, or communicating with us. Examples include:
  • Contact details (e.g., name, email address, phone number, physical address)
  • Professional information (e.g., job title, company name, industry, resume/CV details, employment history, compensation data relevant to our consulting engagement)
  • Information related to specific HR consulting needs (e.g., details regarding talent acquisition requirements, employee relations issues, compensation structures, or training needs)
  • Any other information you choose to provide to us.
• Information collected automatically: When you visit our online platform, certain information may be collected automatically through technologies such as cookies and web beacons. This information helps us understand user behavior and improve our website functionality. This may include:
  • IP address
  • Browser type and operating system
  • Referring URLs
  • Pages viewed and time spent on pages
  • Device identifiers.
• Information from third parties: In certain instances, and with your consent or as legally permitted, we may receive information about you from third-party sources, such as professional networking sites, background check providers (for talent acquisition services, with proper consent), or publicly available databases.

2. How We Use Your Information

We use the information we collect for various purposes related to our human resources consulting services, including:

• To provide and deliver the services you request, such as talent acquisition, employee relations consulting, compensation and benefits analysis, HR policy development, performance management system implementation, and training and development programs.
• To communicate with you about our services, your inquiries, and other related matters.
• To personalize your experience and deliver relevant content and services.
• To improve our services, website, and overall client experience.
• For internal research and analytical purposes to understand trends and evaluate the effectiveness of our consulting solutions.
• To ensure HR compliance for our clients based on relevant legal frameworks.
• To detect, prevent, and address technical issues, fraud, or other illegal activities.
• To comply with legal obligations and enforce our agreements.

3. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

• With your consent: We will share your personal information with third parties when we have your explicit consent to do so.
• Service providers: We may engage trusted third-party service providers to assist us in delivering our services, such as IT support, data analytics, and other operational functions. These providers are obligated to protect your information and may only use it for the purposes for which we disclose it to them.
• For legal reasons: We may disclose your information if required to do so by law, in response to a subpoena or other legal request, or if we believe such action is necessary to comply with the law and the reasonable requests of law enforcement, or to protect the security or integrity of our service.
• Business transfers: In the event of a merger, acquisition, or asset sale, your personal information may be transferred as part of the transaction. We will provide notice before your personal information is transferred and becomes subject to a different privacy policy.
• Aggregated or de-identified data: We may share aggregated or de-identified information that cannot reasonably be used to identify you with third parties for various purposes, including research, analytics, and marketing.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, loss, misuse, alteration, or destruction. While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. When processing is no longer necessary, we will securely delete or anonymize your data.

6. Your Rights

Depending on your jurisdiction, you may have certain rights regarding your personal information, including:

• Right to access: The right to request copies of your personal information.
• Right to rectification: The right to request that we correct any information you believe is inaccurate or incomplete.
• Right to erasure (right to be forgotten): The right to request that we delete your personal information, under certain conditions.
• Right to restrict processing: The right to request that we restrict the processing of your personal information, under certain conditions.
• Right to object to processing: The right to object to our processing of your personal information, under certain conditions.
• Right to data portability: The right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

To exercise any of these rights, please contact us using the contact details provided below.

7. Cookies and Tracking Technologies

Our online platform may use "cookies" and similar tracking technologies to enhance user experience, analyze site usage, and support our marketing efforts. Cookies are small data files stored on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our service.

8. Links to Other Websites

Our online platform may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

9. Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us. If we become aware that we have collected personal information from children without verification of parental consent, we take steps to remove that information from our servers.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We encourage you to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Northern Ascent HR Solutions

1450 Rue Peel, Suite 300,

Montreal, Quebec, H3A 1S4,

Canada